»Personnel (A) Department

» Mandate of the Department

(a) Functions, roles and responsibilities of the Department

The role of the Personnel (A) Department can be conceptually divided into two parts. In its larger nodal role, it acts as the formulator of policies and the watch-dog of the Government to ensure that certain accepted standards and norms, as laid down by it, are followed by all other Departments and Government Agencies in matters of recruitment, regulation of Service conditions and deputation of personnel as well as other related issues. Towards this end, guidelines are issued by it for the benefit of all other Departments and Agencies and it monitors the implementation of these guidelines.

It also advises all Departments/ Agencies of the Government of Assam on issues of Personnel Management. The Department has direct responsibility as the Cadre controlling authority for the Assam Civil Service (ACS). This is in addition to being the local Cadre controlling Authority for the Officers of the Assam Segment of the Assam-Meghalaya Joint IAS Cadre.

Broadly, some of the subjects dealt with by the Department are as given below:

» Appointment of ACS Officers
» Promotion, Transfer, Departmental proceedings of IAS and ACS Officers. Allowing of retirement benefits etc. to IAS and ACS Officers and all relevant service matters and conditions of IAS/ACS Officers
» Establishment matters of IAS & ACS officers
» Quinquennial Cadre Review of IAS
» Joint Cadre Authority Meetings
» Creation/ Upgradation of Gazetted posts and creation of ex-cadre Posts for IAS/ ACS Officers, etc.
» Promotion of ACS and Non-ACS Officers to the IAS
» Periodical Cadre Review of ACS Cadre
» Rules & Regulations relating to establishment matters of IAS & ACS Officers & OMs are issued from time to time in respect of the subjects dealt with in this Department.
» Ascertains requirement of IAS and ACS Officers in other Departments and therefore deals with placement of Officers in other Departments/ Directorates/ Corporations, etc.
» Policy matters relating to upper age limit for entry into Govt. Service and Retirement Age;
» Condonation of over-age for appointment to Government service/ posts
» Advises other Departments in matters of Re-employment in Service after retirement.
» Manpower Planning
» Establishment matters of the four Technical Departments & Appointment of Chairman/ Members of the Assam Administrative Tribunal
» Conduct of Combined Competitive Examination through APSC
» General rules relating to Application Fees and instructions regarding advertisement of posts
» Matters relating to grant of Special Pay, Additional Pay, Compensatory Allowance, honorarium, etc., to Gazetted Officers
» Matters relating to Ex-Service personnel (Concessions)
» Investiture of Magisterial Power

2. (II) MANDATE OF PERSONNEL (B) DEPARTMENT

(a) Functions, roles and responsibilities of the Department

The Personnel (B) Department acts as the formulator of policies and the watchdog of the Government to ensure that certain accepted standards and norms, as laid down by it, are followed by all other Departments and Government Agencies in matters of recruitment, regulation of service conditions and other related issues. Towards this end, guidelines are issued by it for the benefit of all other Department and Agencies and it monitors the implementation of these guidelines. The principal functions of the Personnel (B) Department are as follows:

» It is basically an advisory department and is responsible for seeing that the rules and principles relating to service in general are properly followed.
» The Department is to be consulted for advice by other Departments on issues and matters relating to framing of Service Rules and general principles relating to service conditions.
» The concurrence of the Department is to be obtained by other Departments in the following matters:-

a. Relaxation of any Service Rule
b. Relaxation of any general Service condition; and
c. Creation of any post or payment of any additional remuneration to any gazetted Officer
» Matters relating to Service Associations other than IAS and ACS
» Rules and procedure regarding fixation of seniority during promotion and all matters relating thereto
» All matters relating to Departmental Proceedings - advising other Departments in matters wherever necessary
» Preparation of quarterly statement of proceedings case, maintenance of records in respect of officers dismissed, removed and compulsorily retired
» All matters relating to Service Associations, conventions, co-ordination, including the grant of recognition
» All matters relating to Service Rules of various services
» All matters relating to the Assam Public Service Commission
» Matters relating to Assam Secretariat Service Rules
» Matters relating to Assam Secretariat Subordinate Service Rules
» Matters relating to Assam Service Discipline and Appeal Rules
» Matters relating to absorption of retrenched personnel of temporary departments
» Matters relating to debarring persons from Government service; and
» Condonation of educational deficiency in appointment to Government service

» The Acts and Rules administered by the Department of Personnel (A) or under which the Personnel (A) Department functions:

Broadly, the establishment matters of ACS are being dealt with as per procedure laid down in the Fundamental Rules & Subsidiary Rules and the Assam Civil Service Rules, 1998. As regards IAS Officers, the AIS Manual I & II of Govt. of India are being followed. On other matters, the extant OMs/ notifications of the Government issued from time to time are being followed. In respect of the functioning of the Assam Administrative Tribunal, the Assam Administrative Tribunal Act is followed. Given the enormous responsibility entrusted to the Department, it is required to follow or consult the provisions of a number of Acts, Rules and Regulations. A few of such Acts, Rules and Regulations are enumerated below:

» Assam Civil Services (Conduct) Rules, 1965
» Assam Services (Discipline & Appeal) Rules, 1964
» Fundamental Rules & Subsidiary Rules
» Assam Financial Rules, 1960
» Assam Services (Pension) Rules, 1969
» IAS (Cadre) Rules, 1954
» IAS (Fixation of Cadre Strength) Regulation, 1956
» IAS (Recruitment) Rules, 1954
» IAS (Appointment by Competitive Examination) Regulations, 1955
» IAS (Appointment by Promotions) Regulations, 1955
» IAS (Appointment by Selection) Regulations, 1965
» IAS (Probation) Rules, 1954
» IAS (Probationer's Final Examinations) Regulation, 1955
» IAS (Pay) Rules, 1954
» IAS (Regulation of Seniority) Rules, 1954
» Assam Rules of Executive Business, 1968 (as amended)
» Assam Civil Services Rules, 1998 (as amended)
» The Prevention of Corruption Act, 1983
» The Assam Land & Revenue Regulation, 1886
» The Protection of Human Rights Act, 1993
» Assam Panchayat (Constitution) Rules, 1995
» Assam Panchayat Act, 1994
» The Assam Land Acquisition Act, 1894
» The Assam Administrative Tribunal Act, 1977
» The Assam Preferential Stores Purchase Act, 1989
» The Arms Act, 1959
» The Assam Ministerial District Establishment Service Rules, 1967
» Manual of Office Procedure (Assam Secretariat)
» Assam Land Records Manual, 1981
» The Assam Relief Manual
» Manual of Election Law,
» Indian Penal Code, 1860
» Assam Public Service Regulation, 1951
» Assam Public Service (Limitation of Functions) Rules, 1951
» The Assam Medical Attendance Rule, 1976
» The Assam Confidential Rolls Rules, 1990
» The Right to Information Act, 2005
» The Assam Women (Reservation of Vacancies in Service and Posts) Rules, 2005
   
These Acts/ Rules are also followed by the Personnel (B) Department.

In matters relating to methods of recruitment, principles to be followed in effecting promotions, disciplinary proceedings and alterations in the service conditions of the officers of the Assam Civil Service, as per provisions in the APSC (Limitation of Functions) Rules, 1951, it is mandatory for the Government to consult the Assam Public Service Commission.
(c) The Acts and Rules administered by the Department of Personnel (B) are:
» The Assam Civil Services (Conduct) Rules, 1965
» The Assam Services (Disciplinary & Appeal) Rules, 1964
» The Assam Directorate Establishment (Ministerial) Service Rules, 1973
» The Assam Ministerial District Establishment Service Rules, 1967
» Manual of Departmental Proceedings
» APSC Regulation and Limitation of Functions Act, 1951
» The Assam Women (Reservation of Vacancies in Service and Posts) Rules, 2005

» Activities of the Department

Description of the main Plans/ Programmes/ Work implemented by the Department

(a) Brief description of the schemes indicating the main objectives, components and beneficiaries:

There are no Schemes under this Department. The Department of Personnel is a non-technical Department and is connected only with general matters relating to establishment, policy, service conditions, appointment of ACS Officers, etc. As such, there are no developmental Plans, Programmes, Works or Schemes, which are implemented by this Department. This correspondingly results in there being no objectives, components and beneficiaries.

(b) Implementation mechanism:
In view of what has been stated above, there is no implementation mechanism for the same

(c) Allocations, expenditure, targets and achievements (physical and financial)
No targets and achievements are applicable in case of the Department. In view of what has been stated above, no financial allocations have been made for the Department. As a result, there is no expenditure on the part of this Department and neither targets nor achievements can be quantified.

 
     
 
 
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